![]() ![]() You write your correspondent's reference in the form: 'Your ref: 01234'. These are codes that you or your correspondent may use to define a letter or subject. This should be the same as on the envelope. This is the name of the person to whom you are writing, his/her job title, the company name and address. This can also look less "official" and therefore more polite. It may be better to write the date in full (31 December 2015 or December 31st, 2015). All-number dates are written differently in British English (31/12/15) and American English (12/31/00). (Of course, if you are using company paper, the company name will probably be here.)īe careful when writing the date. Do *not* put your personal name here, even if it is a personal letter. Put your address, telephone, fax and/or email at the top in the centre or on the right. Here, however, are the key elements of a letter, in their usual order: There are some minor differences in layout between British and American English and according to personal style. There should also be plenty of white space. The rest of the letter can be in "block" format, with each line starting on the left. Your address is at the top (in the middle or on the right). It is just as easy to write a well organised letter as a badly organised one, because the layout of a modern business letter in English is very simple. ![]() ![]() A well-structured letter is a pleasure to receive and creates a good impression. Learn English : ESL Articles Letter WritingĮven though we often use email and fax to correspond today, business letters sent by post ("snailmail") are still very important. ![]()
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